Planning guide + calculator
How Many Chairs and Tables Do I Need for My Event?
Ordering too few chairs is stressful, and ordering too many wastes money. Use our quick calculator and simple rules to get your table and chair numbers right first time.The simple rules
- One chair per guest – plus about 5% extra for unexpected guests, the bridal table or the DJ.
- Our 1.8m rectangular steel tables and 1.6m round tables both seat 8 guests. Divide your guest list by 8 and round up.
- Don't forget the extra tables: a main/bridal table, gift table, cake table, buffet tables and a table for the DJ or drinks.
- One tablecloth per table – and if you want a finished look, add overlays or runners.
Round or rectangular tables?
Round tables
Best for weddings and sit-down dinners. Everyone can see and talk to each other, and a centrepiece in the middle looks beautiful.Rectangular tables
Best for long banquet-style rows, buffets, church and hall functions, and fitting the most guests into a smaller space.Which chairs should I hire?
| Chair | Best for |
|---|---|
| Plastic chairs (white/black) | Birthdays, braais, memorials and budget-friendly functions. Add a chair cover to dress them up. |
| Tiffany chairs with cushion | Weddings, engagements and elegant dinners. |
| King & Queen chairs | The bride and groom, birthday person or guests of honour. |
| Kiddies chairs & tables | Kids' parties and baby showers. |
